Finance Manager

Premiere Urgence Internationale (PUI)  is a non-profit, non-political and non-religious humanitarian organization. PUI launched a humanitarian intervention in Ukraine since February 2015. The goals of the mission are to reduce or restore equal access to basic medical care for the local and displaced population who suffered as a result of the military conflict, and to reduce the minds of their lives by covering them none of the fundamental needs.

Place of work - Kyiv 

GENERAL OBGECTIVE

The Finance Manager supports the mission in processing PUI accounting operations and administrative tasks according to PUI and Donors’ regulations. He/she offers administrative support to Finance Officer and all mission Accountants (who administers the cash and the cash book) on all matters related to PUI accounting.

TASKS AND DUTIES 

1. PUI/Donor accounting

• Incorporate cashbooks from all mission bases into the accounting software SAGA.
• Create parameters for new grants, staff and suppliers in the accounting software SAGA. 
• Make re-allocations of expenses between grants in the accounting software SAGA.
• Reconciliate balances and address accounting discrepancies in the accounting software SAGA.
• Incorporate PUI HQ expenses in the accounting software SAGA.
• Calculate custom PUI exchange rate in the accounting software SAGA.
• Carry out other related functions in the accounting software SAGA as required.
• Coordinate with PUI HQ accounting focal point for the implementation of the abovementioned tasks.
• Issue vouchers from the accounting software SAGA for archiving purposes. 
• Maintain and update mission’s accounting procedures.

2. Ukrainian Accounting

• Maintain accounting and tax records in compliance with Ukrainian legislation  
• Enter and process primary accounting documentation in accounting software (1C, BAS, Medoc, etc.) 
• Prepare and register tax invoices in the Unified Register of Tax Invoices (URTI)  
• Monitor the timely receipt and registration of tax invoices from suppliers  
• Process bank transactions and prepare payment orders through client-bank systems  
• Reconcile bank statements and accounting balances  
• Monitor settlements with suppliers and contractors  
• Prepare reconciliation statements with suppliers and partners        
• Communicate with suppliers regarding invoices, contracts, payments, and supporting documents  
• Ensure the proper preparation and compliance of contracts, invoices, acts of services rendered, and other supporting documentation  
• Prepare documentation for audits and inspections by state authorities  
• Monitor accounts receivable and accounts payable balances  
• Archive accounting documentation in accordance with Ukrainian legal requirements  
• Coordinate with an external accounting firm on accounting and tax-related matters  
• Monitor changes in Ukrainian tax and accounting legislation and ensure internal procedures remain compliant with such changes

3. Staff management

• Coach, train, supervise, manage performance and mentor the Finance Officer of Kyiv office.
• Coach, train and mentor the Accountants of the mission.
• Replace Kyiv Finance Officer during absences (leaves etc).

QUALIFICATIONS

• Minimum 3–5 years of professional experience in accounting or finance 
• Experience working with Ukrainian accounting and tax legislation 
• Experience using accounting software (1C, BAS, Medoc, SAGA, or similar systems) 
• Experience in preparing financial and tax reporting 
• Experience working with donors and/or international NGOs is an asset 
• Advanced proficiency in Microsoft Excel and other MS Office applications 
• Language Skills: Fluent in Ukrainian and English. 
• Soft skills: Ability to work within tight deadlines and in a fast-paced work environment; ability to communicate smoothly and with respect. ability to undertake complicated tasks; ability to multitask; ability to understand information quickly, analyse and operate efficiently; ability to remain concentrated and solutions oriented when addressing accounting failures and mistakes. 

СONDITIONS

Starting time:  ASAP

Working days: Full time

HOW TO APPLY:

Interested candidates should submit their CV in English only.

Only candidates shortlisted will be contacted. 

PUI reserves the right to close the vacancy prior last day of application submission.