Operational Information Management Officer SC-8 Generic Roster

• Type of Contract: Service Contract
• Unit / Division: Operational Information Management & Reporting Unit / WFP Ukraine
• Duty Station: Kyiv
• Duration: 12 months (renewable)
• The position is only open to Ukrainian nationals or residents of Ukraine, with a legal work permit.

Call for application: This is a call-for-application. If you are interested in joining our talent pool, submit your application. In case of any future opportunities that match your profile, you may be invited to apply and undergo a selection process.

Upon the completion of a competitive selection process, successful candidates will be placed on the roster and rostered applicants may be contacted in the future on an as-needed basis, for immediate opportunities.

What will you do in this position? 

In response to humanitarian situation in Ukraine, the Operational Information Management function in WFP and the WFP-led Logistics and Telecommunications Cluster plays a critical role in creating and maintaining a common operational picture of WFP and cluster operations and activities. 

As such, the role of the Information Management Officer includes collecting, processing, and dissemination data and information that support the common situational and operational awareness of WFP or cluster operations. The incumbent will work closely with internal and external stakeholders to assess information needs, and contribute to the design, development, management, and improvement of WFP or cluster data/information management systems. The incumbent will thus play a key role in supporting strategic and operational decision-making processes. 

The incumbent will report to the country office Head of Operational Information Management (for WFP) or to the Cluster Coordinator (for the Logistics and/or Telecommunications Cluster). 

Why work with WFP Ukraine? 

At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:

• Competitive salaries per job level
• Pension contribution added to net salary
• Medical insurance with the possibility to enroll eligible dependents
• Applicable danger pay (revised on quarterly basis)
• Annual leave - 30 days per year
• 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent
• 1 day per week remote working option within the duty station (subject to conditions)
• Accessible premises & reasonable accommodation
• Learning & development opportunities

How can you make a difference?

In this position, you will have to:  

• Support or lead the drafting and publication of internal and external WFP or cluster reports, including corporate requirements and country office-specific reporting outputs.
• Support WFP or cluster leadership in the preparations of ad-hoc briefs and reports as needed to support decision-making.
• Produce and publish reports, infographics, operational updates, meeting minutes, etc, in standardized WFP or Cluster formats, ensuring that global WFP or cluster standards and tools are used and applied.
• Support to the streamlining, augmentation, and maintenance of internal information management flows, centralized information repositories, and standardized reporting formats. Support in the development of operation-specific information products.
• Collate relevant information from internal and external sources to facilitate and maximize the exchange of information and data flow between functional area networks, to provide operational awareness and understanding of events that may have humanitarian and/or operational impact.
• Ensure that standard information management procedures and templates are followed to drive the quality, consistency and standardisation of information management and performance reporting.
• Liaise with WFP/cluster partners, cluster members, and national counterparts to gather information for the publication of information management outputs, ensuring that achievements, gaps, and challenges are clearly represented.
• Collaborate with counterparts internally to ensure consistency in humanitarian information and to complement other WFP analysis and information.
• Support the coordination and production of annual WFP/cluster reporting outputs, including support to the Annual Country Report exercise as required.
• Knowledge management: Maintain internal information sharing mechanisms, documentation formats, formats, and central file storage.
• Manage the content of the cluster operations websites and social media channels.
• Standardize, analyse and execute quality control of reporting outputs from other units as/if needed.
• Represent WFP or the cluster in inter-agency information fora as/if relevant.
• Perform other tasks as required.

To join us in saving lives, changing lives, you will have:

Education: Advanced University degree in Political Science, Economics, Statistics, Information Management or Journalism, Business Management, Social Sciences or other relevant field, or First University degree with additional years of related work experience and/or training/courses.

Experience: At least one year of related professional experience is a requirement. A demonstrated interest in information management, data analysis, communications and written reporting is required. Experience with reporting/tracking systems, data base creation, data analysis, data management is an advantage.

Experience with UN interagency coordination, GIS/mapping, or experience with supply chain systems is also advantageous in addition to the above, but not a requirement.

Knowledge & Skills: 

• Understanding of the international humanitarian response architecture, including coordination mechanisms.
• Excellent written and verbal communications skills; high attention to detail and proofreading ability; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; ability to build and maintain partnerships; good communication skills; ability to work independently while asking questions and seeking support in a fast-paced work environment.
• A strong proficiency in the Microsoft Office package, particularly in Microsoft Excel, Word, and PowerPoint, is a requirement. A demonstrated ability in data acquisition and knowledge of Access or other database tools is an advantage. Demonstrated ability in acquiring, wrangling, structuring, and visualizing unstructured and structured data with BI platforms like Power BI is an advantage.

Language: Fluency (level C) in both in English and Ukrainian languages. 

How do you apply...

To be considered, you are invited to apply via WFP’s recruitment portal. CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process. 

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.